How Jane AI Scribe Transforms Documentation (Without the Burnout)
After a full day of client sessions, clinical documentation just got easier with Jane App’s latest release.
Jane recently rolled out AI Scribe, their first AI-powered feature, to all US-based clinics and practices. And if you’re a therapist, counselor, or mental health provider who spends way too many hours documenting sessions, this update is worth your time!
Let me tell you from experience.
When I was regularly seeing clients, documentation was the piece of the job that drained me the most. It felt like juggling two jobs - being a therapist and also a professional note-writer trying to fully capture every component of client care.
AI-powered note-taking can make all the difference in your workload efficiency, focused presence in client sessions, and peace of mind in maintaining both compliance and quality care.
Why Documentation Drains Therapists
SOAP notes and summaries are essential to the work we do, but let’s be real, they’re also some of the most time-consuming parts of our work. You need to:
Capture your client’s subjective experience
Record your objective observations
Write a clear assessment
Plan for treatment goals
Multiply that by 5, 10, or 15 clients per day, and suddenly, documentation feels endless.
That’s where AI Scribe in Jane’s EMR comes in.
What is Jane’s AI Scribe?
Jane’s AI Scribe is available as a paid add-on feature inside Jane’s EMR (Electronic Medical Record) system that converts your conversations or dictations into structured documentation in minutes.
That could be SOAP notes, progress notes, treatment summaries, or even custom templates you’ve created.
No more typing every detail by hand. Just record, upload, and let AI organize the draft for you.
Here’s what’s unique about this AI feature:
Fully HIPAA and PIPEDA compliant
Works with SOAP or any custom note templates (side note: yes, you can use it with my custom template inside Jane App too!)
Doesn’t use your data to train Jane’s AI Feature (this is key!)
Built directly into Jane’s existing EMR system
For therapists who already use Jane, it’s a seamless add-on. For those who don’t, it may be the best reason to check out their clinic management software.
How AI Scribe Works (Step by Step)
Jane makes it simple to go from raw session notes or transcripts to structured documentation:
Get client consent. Always make sure your client is on board with being recorded.
Record audio or upload a session. You can dictate in real time or import a recording.
Transcribe automatically. Jane converts speech to text.
Generate documentation. AI Scribe organizes the transcript into SOAP notes, progress notes, or any custom format you choose.
Edit and finalize. You stay in control, with the ability to tweak, add, or delete before saving.
That’s it! Your documentation is drafted in minutes instead of hours.
Recording Management Made Simple
One feature that brings peace of mind with this AI tool is the recording management. The software keeps your raw material organized and secure. From one dashboard, you can:
Play back recordings
View transcripts
Download what you need
Delete once you’re done
For anyone who might be worried about data clutter or HIPAA compliance, this is a thoughtful safeguard.
Why Therapists Are Using AI Scribe
The most common frustrations I hear from providers when it comes to documentation are:
Time - Notes take too long, cutting into “off the clock” personal and family time.
Consistency - Writing SOAP notes, progress notes, or treatment plans from scratch can feel repetitive and exhausting.
Burnout - Charting after hours is one of the most significant contributors to therapist fatigue.
Jane’s AI Scribe helps with all three.
Spending less time on administrative work means more energy for your clinical work and your personal life.
How is AI Used in Healthcare?
If you’re new to using AI in healthcare, you might wonder: is this safe? Is this reliable?
The truth is, AI is already being used across healthcare in documentation, triage, diagnostics, and even patient education. But what sets Jane’s approach apart is:
Privacy First - Data is not shared to train Jane’s AI feature
Purpose-Built for Providers - AI Scribe was designed specifically for clinical documentation across SOAP notes, treatment summaries, progress notes, and custom formats.
Compliant & Secure - HIPAA and PIPEDA compliance ensures your clients’ data is safe.
This isn’t about replacing clinicians. It’s about reducing tedious processes so you can focus on what actually matters: client care.
Resources to Get Started with AI-Powered Note-Taking
If you’re curious about using AI Scribe in your own practice, Jane has some helpful resources:
Read the “Getting Started” guide to walk you through the setup
Take inspiration from sample prompts as you create your own template
Check out the FAQs for answers to common questions
These tools make onboarding simple and give you practical tips for getting the most out of AI Scribe right away.
A Different Way to End Your Workday
Documentation doesn’t have to be the part of your job you dread.
Instead of getting bogged down in paperwork, AI Scribe enables providers to produce high-quality, detail-oriented results while streamlining their workflows and tasks. Ultimately, this creates a more regulated work environment and the space to rest and recharge.
For busy therapists and mental health professionals, that matters.
Try Jane’s AI Scribe for Yourself
Want to see how it works? Book a demo to watch AI Scribe in action.
Or, if you’re ready to give Jane a try, use my code GJVCONSULTING1MO for a 1-month grace period on your new Jane account.
Here’s to documentation done in minutes, and more time for what matters.
Gabrielle Juliano-Villani, LCSW, helps healthcare organizations, online platforms, and mental health providers navigate Medicare & Medicaid with confidence. With over a decade of experience supporting mental health providers in navigating billing, compliance, and documentation, she now offers consulting and training to help others grow sustainable, compliant practices.